Information manager Apprenticeship Standard

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Knowledge

K1: Regulations, data protection, protocols, standards, and guidelines relating to effective management and control of information and how they are applied in the organisation
K2: Understanding of the concept of the Common Data Environment (CDE) as the primary source of information used by stakeholders to collect, manage and disseminate information, whether this is through one or multiple systems of record
K3: Information storage and exchange processes, systems and outputs within a team and across a project and asset. Principles of the mechanisms for formal and informal information distribution, whether this is complex models (such as 3D) or documentation/data (using mechanisms like COBie), use of workflow for digital delivery of information through business processes, and information types and how/where these are stored
K4: The details and implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification such as sensitive and classified
K5: How to design and implement project management and asset management systems incorporating specification of requirement, definition of process, configuration and approach
K6: Types and styles of communication and business reports, presentations and training events
K7: Basic engineering, construction, asset, procurement and operational systems and the role they play in the execution of projects and how information flows between these systems
K8: Understanding of information standards as they relate to implementation and compliance of requirements and how these might impact systems that manage the CDE
K9: Range of solutions and formats for the design, procurement, creation, building, operation, storage, validation, dissemination, inter-operability and merging of information and to provide secure access and integration
K10: Line management practice and principle and how they are applied in the organisation
K11: Estimation and budget management techniques that ensure income and expenditure
K12: Processes to securely hand over information in a manner that supports the future management of the asset
K13: Scope of responsibilities for the management of information
K14: Practice and principle of allocation of duties and work scheduling and how they operate in the organisation
K15: Contractual and commercial implications relating to the management of information
K16: Principles of risk management and processes for mitigating risk
K17: Concept of information planning, what is required and at what lifecycle stage
K18: Supply chain competency assessment to meet information delivery requirements
K19: The importance of reflection and evaluation of own work and their impact on the organisation

Skills

S1: Proficiently apply regulations including data protection, standards, guidelines and quality requirements as they pertain to information process and output
S2: Assist with the operation and maintenance of a Common Data Environment (CDE) and ensure the (CDE) maintains integrity and follows agreed protocols and that data remains secure
S3: Establish processes and accurately analyse, audit, verify and validate data as being accurate, appropriate, attributable, authentic and relevant according to protocols
S4: Evaluate and make recommendations around information work processes, quality improvement and future resource planning for information management requirements
S5: Identify and manage risk, put in place mitigating actions to minimise risk data integrity and security
S6: Draft work plans, strategies, delegate responsibilities and work instructions defining the scope of information management that comply with aims, objectives, planned milestones and organisation procedure
S7: Validate, manage, disseminate and store information throughout all stages of a project or asset
S8: Design and embed consistent data control processes and workflows accounting for status, maturity, version control, revision control, audit history and approval processes
S9: Advise on the implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification
S10: Establish and consistently implement project and asset systems including specification requirements, definition of processes, configuration and appropriate training plans
S11: Prepare and deliver timely, accurate and clear written and verbal reports
S12: Define and implement solutions to information sharing and storage problems
S13: Evaluate requirements and provide solutions for embedding contractual and regulatory requirements
S14: Define and manage processes for staged and progressive handover of information and structured formats in line with delivery schedules, duly verified to meet quality acceptability requirements
S15: Effectively use a range of solutions and formats for the creation, dissemination, storage, validation and merging of information, ensuring secure access and effective integration
S16: Prepare and deliver effective training on information management to internal and external stakeholders, monitor the effectiveness of this training and reflect on feedback to inform continuous quality improvement within the scope of responsibility
S17: Estimate resources, manpower and associated costs to ensure compliance with baseline and changes to scope for future development and innovation requirements
S18: Apply principles of effective line management in line with organisation practice
S19: Reflect and evaluate own work and its impact on the organisation to plan for improved performance

Behaviours

B1: Act professionally, show commitment to the industry and employer and work collaboratively across multiple disciplines
B2: Demonstrate analytical skills to effectively solve problems
B3: Establish and maintain effective relationships with clients, internal and external stakeholders and colleagues at all levels
B4: Demonstrate a commitment to equality, diversity and inclusion, and act ethically with integrity and respect
B5: Committed to lead, manage and coach others effectively
B6: Maintain a focus on the end result and be flexible while adopting a lean and agile approach
B7: Foster a safe, secure and healthy working environment through personal responsibility and behaviour
B8: Effective self-manage, prioritise and proactively approach work and continuous professional development
B9: Flexible to changing working environment and demands, resilient under pressure
B10: Adopt a reflective approach to evaluating own work and its impact on the organisation to plan for improved performance
B11: Maintain an open mind, be inquisitive and apply learning to take advantage of innovation and new methods of working

Duty 1

DUTY: Receive, validate, manage and store information, both digital and hard copy throughout all stages of a project or asset

Duty 2

DUTY: Deliver effective control of all digital and hard copy information recorded in the scope of a project

Duty 3

DUTY: Distribute information accurately and securely to required internal and external recipients within a project team

Duty 4

DUTY: Ensure the security, including cyber security of all information disseminated and stored

Duty 5

DUTY: Produce timely reports on the project information which is being managed, including appropriate metrics and forecasts in required formats

Duty 6

DUTY: Establish and implement systems for the management, sharing and storage of project information according to required protocols throughout the lifecycle of the project

Duty 7

DUTY: Ensure all relevant parties are compliant with information management protocols and procedures and address any non-compliance

Duty 8

DUTY: Collaborate with IT to ensure the simplification of systems and work methods that are fit for purpose and efficient

Duty 9

DUTY: Line manage and lead staff assigned according to required policies and procedures

Duty 10

DUTY: Provide training on all aspects of information management to all stakeholders across the project

Duty 11

DUTY: Manage delegated budgets within agreed project tolerances

Duty 12

DUTY: Prepare and provide future resource planning for the information management requirements of a project

Duty 13

DUTY: Deliver continuous quality improvement for the safe and secure management of project information

Duty 14

DUTY: Close projects and hand over information to the client in a manner that supports the future management of the asset, in line with project timescales and quality requirements

Information manager

Interested in a simple Skills Scan and Learning Progress Tracker tool for the Information manager standard?

Knowledge

Skills

Behaviours

Duty 1

Duty 2

Duty 3

Duty 4

Duty 5

Duty 6

Duty 7

Duty 8

Duty 9

Duty 10

Duty 11

Duty 12

Duty 13

Duty 14

Duty 15

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Interested in a simple Skills Scan and Learning Progress Tracker tool for the Information manager standard?